privacy policy


This policy explains how Friends of Greenfield School collects and uses information via its website.

 1.         Introduction

(a)        Friends of Greenfield school is an independently run charitable organisation (PTA) for Greenfield School, Surrey.

(b)        Friends of Greenfield School is a registered charity and its charity number is 1106604. 

(c)        ‘FroGS'/Friends of Greenfield School/'we'/'us', for the purposes of this Privacy Policy, means the registered charity referred to above.

(d)        The Site is a UK-based website and we take reasonable care to comply with the requirements of the General Data Protection Regulation (‘GDPR') relating to the personal information you supply on the Site. As such, measures have been taken to ensure best practise policies are in place to protect your personal information. Any data breaches will be reported without undue delays to customers affected and the relevant authorities.

(e)        For the purposes of GDPR, the data controller is Friends of Greenfield School. The data processor is Squarespace.

2.         Your Personal Data

(a)        From time to time we may ask you to supply personal data on the Site. Personal data is any information that enables us to identify you in some way, such as your name and an email address (‘Information').

(b)        If you supply us with any Information, we will ensure that your personal data is only used for the purpose for which it was requested and is held securely.

3.         How we will use your Information

(a)        Cookies

The Site uses cookies for analytical purposes as these will help us make improvements for the future. Information about your computer, such as your IP address, operating system and browser type, may also be used to examine usage trends, but this will not allow for any personal identification.

(b)       Questionnaires, surveys, competitions or other similar activities

From time to time may ask you to complete questionnaires or surveys on the Site or invite you to participate in competitions and other similar activities. The personal data collected by us during the course of any such activity will only be used for the purpose stated on the Site in connection with that activity. You may also be given the opportunity to add your address details to our databases so we can contact you in the future. We will only use this information to contact you if you expressly give us permission to do so.

(c)        Mailing Lists and Newsletters

We may offer you the opportunity to sign up to a mailing list and/or newsletter, but if you subsequently change your mind, you may opt out by notifying us at our Contact email address above.

(d)       Requests for information

If you make a request for further information using the contact details given on the Site, the data will only be retained on our web servers as long as necessary in order to respond to your query.

(e)       Other communications

We may use your Information to notify you by email about any data breaches or security issues that may arise. If you have any questions or issues with these communications, please notify us using our Contact email address 

4.         Updating your Information

If any of your Information changes, please notify us at the aforementioned Contact email address.

5.         Links to Third Parties' Sites

We may provide links to other websites.  Before supplying any personal information to any other website, we recommend that you check that website's Privacy Policy.  We do not accept responsibility for the protection of any data supplied to other sites. 

6.         Who we may share your Information with

Except as set out below, we will not sell, distribute or disclose your Information without your consent, unless required or permitted to do so by law.

7.         Internet

The Site uses a security system that protects your Information from unauthorised use.  However, as no data transmissions over the Internet can be guaranteed to be 100% secure, we cannot take responsibility for any unauthorised access or loss of personal information that is beyond our control. Click here to read more about the Terms of Service with our provider, including data protection as processor.

8.         Changes to Privacy Policy

Our Privacy Policy may change from time to time.  In this case, the amended version will be published on the Site.